To facilitate and enhance innovative and effective business decisions and the attainment, utilization, and allocation of financial resources for academic, administrative, and research units by providing relevant and responsive financial and administrative services. Through our management practices we strive to create a working environment that enables us to use our skills and talents to best serve our customers.
The mission shall be accomplished within the standards of good business practices and compliance with policies and rules governing the University, and through a partnership between the academic and administrative personnel and the staff of Financial Services.
This office is responsible for the overall financial management of the University, including establishment of overall operating and ancillary budget plans, financial management reporting, cash management, management of endowment funds, research accounting, accounts payable, procurement services, as well as ensuring effective overall management of the Finance and Human Resources System. The Finance Department also provides support to senior university administration and various Board Committees on finance and budget related matters.
The Comptroller's office oversees several different areas within Finance, including:
- Accounts Payable for the timely payment of all authorized expenditure for goods and services purchased by the university community in the delivery of its operating functions.
- Expense Desk ensures the timely processing of payments for authorized transactions pertaining to travel and personal expenditures, accountable advances and miscellaneous refunds to staff, faculty and students (for non-tuition related expenses). To expedite and streamline the payment process, the Expenses and Travel Reimbursement Department can set up payments by Direct Deposit to your bank account when you complete an application for Direct Deposit banking.
- General Accounting & Accounts Receivable ensures timely processing of requisitions for invoices for services performed by the University community. This process includes the mailing of invoices, collection and deposit of receivables and finally journalizing all pertinent accounting entries for the community to review on eReports. Accounts receivables also ensures the timely journalizing of all funds received and deposited by University departments for review on eReports. Additionally, courtesy accounts receivables are managed by accounts receivables. This includes advising community groups, student councils etc., of o/s balances, collection and deposit of courtesy accounts receipts and finally journalizing all pertinent accounting entries for review on eReports.
- Financial Reporting maintains the university ERP system (PSoft Finance) and the University's internal reporting system (eReports). This department is also instrumental is the management of the year-end reporting and audit, including the preparation of the university financial statements. In addition, the Financial Reporting team provides monthly, quarterly financial analysis reports, balance sheet analysis, taxation analysis and financial forecasting reports to both internal senior management and external government agencies, as required.
- Research Accounting provides financial services and advice to the research community with respect to external and internal research grants and contracts. Our mission is to provide efficient, effective and timely financial administration of all research funding, thereby minimizing the university's exposure to financial risk. For more information on their services visit Managing Research Grants.
The Pension Investments Management office assists the Pension Fund fiduciaries in carrying out their duties with respect to the administration and oversight of the York University Pension Fund and works with external agents to manage and co-ordinate all functions relating to the York University Pension Fund. For more information on their services visit the Pension Investments website.
Procurement Services goal is to provide value added, customer focused services and support to the various departments and units who procure goods and services to perform their every day business related functions. For more information on their services visit Procurement Services website.
Risk Management is responsible for the administration of the University's insurance program, and provides assistance to all University community members on risk management methods to minimize the adverse effects of accidental losses in their daily activities. For more information on their services visit the Risk Management Services website.
The mandate of Treasury is to safeguard and grow the assets of the university including the endowments and working capital. Key areas of responsibility include:
- Develop and maintain policies, procedures and best practices for the university's investments.
- Maximize investment potential of university assets.
- Co-ordinate reporting and advising of all trust and endowment activity.
- Create efficiencies in cash management - deposits, transfers of funds and point of sale transactions.
- Manage and control all banking, card processing (Moneris, VISA, MasterCard, AMEX and Debit) and related financial arrangements.
- Administers Housing Loan Guarantee program.