Forms | Finance

Listed below are all the forms managed by Finance along with any corresponding documents, manuals and standard operating procedures related to the task.

FORM	RELATED DOCUMENTS
Payment Requisition Form (PDF)	Payment Requisition SOP (PDF) Tips on completing a Payment Requisition (PDF)
Wire Draft to Foreign Countries Form (PDF)	Wire/Draft to Foreign Countries SOP (PDF)

To access forms managed by Budgets and Asset Management visit their Forms web page.

WEBSITE	RELATED DOCUMENTS
Log-in to Concur	Concur Privacy Review (PDF) Concur Mobile Password Set-up (PDF) Expense Type Mapping to General Ledger (PDF) Support Contact Information (Power Users) (PDF) GUIDES Guide to Claim PER Expenses in Concur - CUPE 3903 Unit 2 (PDF) Guide to Claim Expenses for Grad Students, Research Assistants/Associates and Post Docs (PDF) Guide to Requesting Visitor/Guest Accounts in Concur - Peoplesoft Supplier Registration (PDF) Guide to Submitting Visitor & Guest Expense Claims in Concur (PDF) Receipt Guidelines for Concur Expense Reports (PDF) Setting up Approval Flows in Concur (PDF) Transition Guide for York University Users (PDF)

WEBSITE

RELATED DOCUMENTS

Log-in to Concur

Concur Privacy Review (PDF)

Concur Mobile Password Set-up (PDF)

Expense Type Mapping to General Ledger (PDF)

Support Contact Information (Power Users) (PDF)

GUIDES

Guide to Claim PER Expenses in Concur - CUPE 3903 Unit 2 (PDF)

Guide to Claim Expenses for Grad Students, Research Assistants/Associates and Post Docs (PDF)

Guide to Requesting Visitor/Guest Accounts in Concur - Peoplesoft Supplier Registration (PDF)

Guide to Submitting Visitor & Guest Expense Claims in Concur (PDF)

Receipt Guidelines for Concur Expense Reports (PDF)

Setting up Approval Flows in Concur (PDF)

Transition Guide for York University Users (PDF)

FORMS
Eventbrite Request Form

DOCUMENT
Consumer Price Index Tables for the period ending April 2025 (EXCEL)

Cost Centre Requisition Form - Fund 100 (PDF)

Directions: Download and complete form, including signatures. Send completed form to finrept@yorku.ca.

NOTE: The above form is for Fund 100 Cost Centres only. The Cost Centre setup document for Funds 200, 300, and 700 is managed by Budgets & Asset Management and is available on the BAM website.

FORMS
Data Integrity Approval Form (PDF)

FORMS	RELATED DOCUMENTS
Canadian Deposit form (PDF) - for best results, use Mozilla Firefox to open document Canadian Deposit Continuation form (PDF) Foreign Funds Deposit form (PDF)	Cash Handling SOP (PDF)
Invoice Requisition form (Excel)	NOTE: This form is completed by the unit who is providing services to a client of York University.

FORMS
Employee Direct Deposit (PDF) Vendor Application for Direct Deposit (PDF)

FORMS	RELATED DOCUMENTS
Independent Contractor Questionnaire (PDF) MUST be submitted to vendorinvoices@yorku.ca for approval.	Guideline - Employee/Employer vs. Independent Contractor (PDF)

RELATED DOCUMENTS
Awards and Faculty Fund 600 Cost Centre Management SOP (PDF)

FORMS	RELATED DOCUMENTS
Set-up requests should be sent via email to askit@yorku.ca	Commonly Used Reports - Navigation & Purpose (PDF) Introduction to eReports Self-training Manual (PDF) Requesting eReports Access SOP (PDF)

Financial Forecast documents are managed by Budgets & Asset Management. Please visit their forms page to access documents related to Financial Forecast.

FORMS	RELATED DOCUMENTS
Electronic Journal Upload Template and Instructions (Excel) FOR BEST RESULTS OPEN USING GOOGLE CHROME	Preparing Journal Entries Manual (PDF)

FORMS	RELATED DOCUMENTS
Petty Cash Reimbursement Form (PDF) Petty Cash Voucher (PDF)	Cash Handling SOP (PDF)

FORMS	RELATED DOCUMENTS
Research Accountability Document (PDF) Research Salaries Cost Estimator (Excel) Research Participant Fees Log (PDF)	CFI Grant Administration Handbook (PDF) Payment of Invoices from Research Partner Organizations on SSHRC Partnered Grants SOP (PDF) PER Guidelines (PDF) PER Guidelines for Senior Scholars (PDF) Tri-Agency Guide on Financial Administration Tri-Agency Grant Administration Handbook (PDF)

To access forms managed by Risk Management visit their Forms Webpage

Concur Expense, York University's online, automated expense reporting system, is now available for current faculty and staff. Concur Expense lets you submit expense claims & cash advance requests electronically, eliminating the manual paper based process.

PAPER BASED FORMS	RELATED DOCUMENTS
Claim for Reimbursement Professional Expense Reimbursement (PER)(PDF) Professional Expense Reimbursement (Senior Scholar Only) (PDF)	Account Usage for Claims for Reimbursement (PDF) Expense Reimbursement Guidelines (PDF) PER Guidelines (PDF) PER Guidelines for Senior Scholars (PDF) List of Funding Agencies and Related Per Diem Rates (PDF)
Request for Accountable Advance (PDF) Request for Prepayment of Non-employee Travel Form (PDF)	Request for Prepayment of Non-employee Travel SOP (PDF)
Additional Travel Reimbursement Tools Attestation Form for Travel & Expense Receipts (PDF) Expense Claim Review Checklist (PDF) Mileage Log (Excel) Receipt Itemization and Rebate Calculator Tool (Excel)
Travel & Expense Visa Card Application (PDF)	Travel and Expense Card Guidelines (PDF) Visa® Travel Card FAQ's (PDF) US Bank Visa® Insurance Certificates (PDF) US Bank Access OnLine Training Guide (PDF) US Bank Auto Rental Collision/Loss Damage Insurance Coverage Summary (PDF)

RELATED DOCUMENTS
Variance Analysis Form - Quick Reference Guide (PDF) Variance Analysis form FAQ's (PDF)

FORMS	RELATED DOCUMENTS
2025 Year End Accountability Letter (PDF)	Fiscal 2024-2025 Year End Closing Timetable (PDF) Fiscal 2024-2025 Year End Guide for Faculty & Staff (PDF) 2025 Year-End Info Session Presentation (PDF) 2025 Year-End Info Session Recording (PPY Login)