Skip to main content Skip to local navigation
Finance
Home » Finance Forms

Finance Forms

Listed below are all the forms managed by Finance along with any corresponding documents, manuals and standard operating procedures related to the task.

FORMRELATED DOCUMENTS
Payment Requisition Form (PDF)Payment Requisition SOP (PDF)
Tips on completing a Payment Requisition (PDF)
Wire Draft to Foreign Countries Form (PDF)Wire/Draft to Foreign Countries SOP (PDF)

To access forms managed by Budgets and Asset Management visit their Forms web page.

WEBSITERELATED DOCUMENTS
Log-in to ConcurConcur Privacy Review (PDF)

Concur Mobile Set-up (PDF)

Expense Type Mapping to General Ledger (PDF)

Guide to Claim PER Expenses in Concur - CUPE 3903 Unit 2 (PDF)

Guide to Claim Expenses for Grad Students, Research Assistants/Associates and Post Docs (PDF)

Guide to Requesting Visitor/Guest Accounts in Concur - Peoplesoft Supplier Registration (PDF)

Guide to Submitting Visitor & Guest Expense Claims in Concur (PDF)

Receipt Guidelines for Concur Expense Reports (PDF)

Setting up Approval Flows in Concur (PDF)

Support Contact Information (PDF)

Transition Guide for York University Users (PDF)
FORMS
Eventbrite Request Form
DOCUMENT
Consumer Price Index Tables as of September 2021

FORMS
Cost Centre Requisition Form (Funds 100, 200, 300 and 700) (PDF)
FORMS
Data Integrity Approval Form (PDF)
FORMSRELATED DOCUMENTS
Canadian Deposit form (PDF)
Canadian Deposit Continuation form (PDF)
Foreign Funds Deposit form (PDF)		Cash Handling SOP (PDF)
Invoice Requisition form (Excel)NOTE: This form is completed by the unit who is providing services to a client of York University.
FORMS
Employee Direct Deposit (PDF)
Vendor Application for Direct Deposit (PDF)
FORMSRELATED DOCUMENTS
Independent Contractor Questionnaire (PDF)Guideline - Employee/Employer vs. Independent Contractor (PDF)
RELATED DOCUMENTS
Awards and Faculty Fund 600 Cost Centre Management SOP (PDF)
FORMSRELATED DOCUMENTS
Set-up requests should be sent via email to askit@yorku.ca or submit a ticket through CherwellCommonly Used Reports - Navigation & Purpose (PDF)
Introduction to eReports Self-training Manual (PDF)
Requesting eReports Access SOP (PDF)
FORMSRELATED DOCUMENTS
Forecast Mass Upload Template Windows 7 - (Excel)
OPEN USING GOOGLE CHROME ONLY

Forecast Mass Upload Template Windows 10 - (Excel)
OPEN USING GOOGLE CHROME ONLY		Financial Forecast Guideline & Training Manual (PDF)
Troubleshooting Mass Upload Template (PDF)
VPA Account Groupings (as of June 28, 2021) (Excel)
FORMSRELATED DOCUMENTS
Electronic Journal Upload Template and Instructions (Excel)
FOR BEST RESULTS OPEN USING GOOGLE CHROME 		Preparing Journal Entries Manual (PDF)

FORMSRELATED DOCUMENTS
Petty Cash Reimbursement Form (PDF)
Petty Cash Voucher (PDF)		Cash Handling SOP (PDF)
FORMSRELATED DOCUMENTS
Research Accountability Document (PDF)
Research Salaries Cost Estimator (Excel)
Research Participant Fees Log (PDF)		CFI Grant Administration Handbook (PDF)
Payment of Invoices from Research Partner Organizations on SSHRC Partnered Grants SOP (PDF)
PER Guidelines (PDF)
PER Guidelines for Senior Scholars (PDF)
Tri-Agency Guide on Financial Administration
Tri-Agency Grant Administration Handbook (PDF)

To access forms managed by Risk Management visit their Forms Webpage

Concur Expense, York University's online, automated expense reporting system, is now available for current faculty and staff. Concur Expense lets you submit expense claims & cash advance requests electronically, eliminating the manual paper based process.

PAPER BASED FORMSRELATED DOCUMENTS
Claim for Reimbursement
Professional Expense Reimbursement (PER)(PDF)
Professional Expense Reimbursement (Senior Scholar Only) (PDF)		Account Usage for Claims for Reimbursement (PDF)
Meal Rates and Other Travel Allowances (PDF)
PER Guidelines (PDF)
PER Guidelines for Senior Scholars (PDF)
List of Funding Agencies and Related Per Diem Rates (PDF)
Request for Accountable Advance (PDF)
Request for Prepayment of Non-employee Travel Form (PDF)		Request for Prepayment of Non-employee Travel SOP (PDF)
Additional Travel Reimbursement Tools
Attestation Form for Travel & Expense Receipts (PDF)
Expense Claim Review Checklist (PDF)
Mileage Log (Excel)
Receipt Itemization and Rebate Calculator Tool (Excel)
Travel & Expense Visa Card Application (PDF)Travel and Expense Card Guidelines (PDF)
Visa® Travel Card FAQ's (PDF)
US Bank Visa® Insurance Certificates (PDF)
US Bank Access OnLine Training Guide (PDF)
US Bank Auto Rental Collision/Loss Damage Insurance Coverage Summary (PDF)
RELATED DOCUMENTS
Variance Analysis Form - Quick Reference Guide (PDF)
Variance Analysis form FAQ's (PDF)

FORMSRELATED DOCUMENTS
2021 Year End Accountability Letter (PDF)Fiscal 2020-2021 Year End Closing Timetable (PDF)
Fiscal 2020-2021 Year End Guidelines for Faculty & Staff (PDF)