Financial Reporting to Tri Council
Institutions are required to submit an annual Statement of Account (Form 300) for every Tri Council research grant by June 30th. The Statement of Account summarizes the revenues and expenses incurred during the year for every research grant, and needs to be signed by both the grantee and the Research Accounting Manager. These reports cover the annual period of April 1 to March 31. PI's may be required to submit narrative reports as requested by the agency.
Financial Reporting - All Other
Financial reporting will be completed in accordance with requirements of the research grant or contract. Research Accounting will prepare financial reports for the PIs review and approval.
Residual Balances - Tri Council
Unspent funds at the end of each year will be carried forward into the next year until a research grant reaches the end of its term or extension year.
As stated in the Tri Council Residual Balances policy, (for NSERC and SSHRC only) any funds remaining at the end of the research grant or applicable extension year will be transferred to the University's General Research Fund pending notification from the agency. Your research grant/contract will be deactivated as of April 1 of the last year of spending or any applicable extension year.
Any funds remaining at the end of the research grant or applicable extension year for CIHR funds must be returned to the agency.
Researchers will continue to have access to the full balance of NSERC and SSHRC grants prior to the agency's termination date of the research grant, which is the original end date of the research grant possibly extended by up to one year by the granting agency. At the termination date of the research grant, and upon request by the research grant holder, York will permit continued access to the remaining balance during the next year. York will continue to deposit any retained balances in the General Research Fund, to be used by the University according to Tri Council policies.
Researchers must spend at least 50% of the total original research grant amount in order to avoid return of unspent funds. This applies equally to research grants that have been expended beyond the end date of the award.
Non Tri Council Residual Balances
For non Tri Council research grants refer to the contract or agreement as they pertain to end dates and residual balances.
If you have excessive available funds at the end of the research grant from non Tri Council funders, you may wish to consider contacting the Office of Research Services at firstname.lastname@example.org to request an extension to your research grant end date.