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Spending Research Dollars

Expenditures charged to research grants and contracts are to comply with University policies, unless the granting agency guidelines impose greater restrictions. It is the responsibility of the Principal Investigator (PI) and any delegate(s) to ensure that all expenditures applied against the research grant or contract are approved/eligible purchases and conform to University and agency guidelines.

Should a conflict occur between the agency's policy and the University policy, the stricter of the two policies will guide the process, unless written authorization from the agency is obtained.

Engaging External Consultants/Contractors

In order to ensure compliance and perform the correct acquisition process, community members are urged to contact Dexter King, Director, Procurement Services at ext. 30534 or via e-mail at

Helpful Quick Links for Spending Research Dollars

Eligible Expenses

Find out  the most common eligible/ineligible expenses.

How to Buy Goods and Services

PI's should refer to funding agreements and approved budgets for direction on spending. 

Hiring/Paying Research Staff

More information on hiring and paying research staff of all types. 


Travelling using Research Funds

All you need to know to travel using research funds. 

Eligible Airfare

Learn more about the University's policy regarding eligible airfare and more. 

Reimbursement for Conferences

Have a conference outside of the GTA? Be sure to have all your expenses reimbursed by following a few rules. 


Understand honoraria expenses and how to get them processed.

Tri-Agency Eligible Expenses while on Sabbatical/
Research Leave

There are special rules regarding what is able to be reimbursed while on sabbatical or research leave. 

Transferring Funds to Another Institution

What you need to know to transfer funds to another institution. 

Overspent Research Funds

What are overspent research funds and how do you clear them.