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Honoraria Expenses

An honorarium is a payment made in recognition of voluntary participation in a program or activity to individuals who are not employees of York University ( e.g. guest lecturer).

Submitting Honorarium Documents for Processing
Honorariums are paid via Payroll. There are two available forms for honorarium found on YU Link's Forms and Documents section:

  • ETF Honorarium Payment Form for Non-York Employees (DOC) 
  • ETF Community Honorarium Form for First Nations, M├ętis and Inuit Individuals (PDF)

Please use the document that is applicable to your situation.

More information on paying research staff with honorarium can be found here.

How to get Reimbursed

In order to be compliant with CRA regulations honorariums paid to individuals must be processed by Payroll. Cumulative payments in excess of $500 will be subject to statutory deductions. Honoraria should not be paid in cash by faculty or staff (and subsequently claimed on a claim for reimbursement).

Payments in cash to individuals are not normally eligible for reimbursement. It is recognized that there may be unique and rare situations where small cash payments are necessary (remote sites with guides, etc.). In these instances, the nature of the payment should be documented by including the following information in the claim for reimbursement:

  1. Nature of the payment, describing the service received.
  2. Documentation that the payment was received by the recipient (name of individual
    receiving payment and signature of individual acknowledging receipt)
  3. Reason why this payment could not have been processed through payroll.