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Planning an event requires careful consideration of details and coordination with multiple parties. Included in this section are best practices processes, resources and contact information available across campus for elements involved in the planning and delivering an event. In addition to the resources outlined below, the Institutional Events team has many years of collective experience planning and implementing events and may be able to act as a consultative resource offering advice, information and guidance in your planning process.

In-Person and Virtual Event Toolkits

These toolkits will help guide you with your event planning process.

Policy & Procedures

Review University policies before planning your event.

Event Scheduling

Considerations when booking your event.

Campus Resources

Get in touch with campus partners to help you plan and execute your event.

Event Scheduling

The Office of Temporary Use of University Space works collaboratively with various Faculty, College and department offices across the University and is responsible for the consistent implementation of, and compliance with, the University's Temporary Use of University Space policy and procedure. This includes the assessment and screening of applications for internally sponsored events in regard to eligibility, service requirements, mitigation of risks to the University, and cost recovery, where applicable.

Add your event to the York University events calendar where community members can find a list of all events taking place across campus.

Complete the form using the link above to inform the OIE of your on-campus event.

University event planners are encouraged to take these days into consideration when scheduling events.