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Home » How to Services » Travelling on University Business » Visitor and Student Travel Booking

Visitor and Student Travel Booking

University employees who arrange travel for visitors and students traveling on University business have the option to book air travel for pre-approved visitors and students directly with FCM Travel Solutions (FCM).

Benefits for Booking Air Travel through FCM

  • airfare paid directly by the University, reducing out of pock travel cost and inconvenience to the visitor or student
  • access to discounted airfares currently available to University faculty and staff
  • 24 hour emergence assistance worldwide
  • professional service through an experienced team of client service representatives

 How to Book Travel for Visitors/Students

Faculty and staff arranging travel for students and visitors will be required to:

  1. Review the Request for Prepayment of Non-employee Travel SOP (PDF);
  2. Complete a Request for Prepayment of Non-employee Travel Form (PDF);
  3. Forward completed and approved form via email to;
  4. An approval confirmation is sent to you within two (2) business days;
  5. Once approval is received the travel arranger may proceed to make travel arrangements through FCM Travel Solutions at 416-813-4784 or via email at