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Fully Digitizing Expense Claims at York

Fully Digitizing Expense Claims at York

Effective Monday, Oct. 4, 2021, employees must submit expense claims via SAP Concur (York University’s digital expense reimbursement claim software). Why the change? SAP Concur offers a number of benefits over paper-based forms. The figure below outlines the case for change. Figure 1 | Case for change Concur is faster. Concur claims are about five […]

Concur Expense Claim Improvements

Concur Expense Claim Improvements

As part of the Service Excellence Program (SEP), the Finance Department and University Services Centre (USC) have made improvements in Concur to enable simpler and faster claim preparation. Key improvements include: Renamed and reordered system fields to reduce confusion for claimants. A new quick tip page available on the Finance website and the Concur landing […]

Standardizing Concur Workflow

Standardizing Concur Workflow

The Service Excellence Program (SEP) is helping York achieve its vision for service excellence across the University, by implementing operational and service delivery improvement initiatives across all non-academic services. A simplified expense claim workflow will benefit the York community The Finance Department, supported by the SEP, recently conducted a review of current practices for processing […]

Financial Reporting for Research Grant Year End

Financial Reporting for Research Grant Year End

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant, this March 31, 2021 year end memorandum (PDF) contains important information pertaining to: Grant Installments for the 2021/2022 year New research awards Narrative/progress reports Institutional advances Key Contact for post award administration Key Dates to Remember […]

New Approach to Processing Expense Claims

New Approach to Processing Expense Claims

The Service Excellence Program is helping York implement a vision of service excellence across the University, by identifying, facilitating, and implementing operational improvements and service delivery improvement initiatives across all non-academic services. This is a recent successful initiative. New Approach Significantly Reduces Expense Claims Processing Time The Finance Department supported by the Service Excellence Program […]

Changes to the Review & Approval Process for Expense Claims

Changes to the Review & Approval Process for Expense Claims

As part of the Service Transformation initiative, the Finance department is making changes to the review and approval process for expense reimbursements. Beginning September 1, 2020 expense claims less than $1,000 will no longer go through a full pre-payment review by central Finance. Using the new risk-based approach, a limited number of expense claims less […]

Changes to Expense Reimbursement and Review Procedure

Changes to Expense Reimbursement and Review Procedure

Finance regularly reviews the University’s expense eligibility policies based on feedback from faculty and staff. Based on this feedback, Finance is announcing changes to the expense eligibility procedure as it relates to highway tolls, advanced seat selection, preferred seating fees, and meal expenses incurred within the GTA. Finance has also implemented several changes to documentation […]

Changes Regarding Reimbursement of Home Internet Charges

Changes Regarding Reimbursement of Home Internet Charges

Background As previously communicated to the community, on October 1, 2016, The Natural Sciences and Engineering Research Council of Canada [NSERC], the Social Sciences and Humanities Research Council of Canada [SSHRC] and the Canadian Institutes of Health Research [CIHR] announced changes to its Financial Administration Guide, disallowing the reimbursement of home internet charges against NSERC, […]

Changes to Expense Forms in Concur

Changes to Expense Forms in Concur

The Finance Department has made enhancements in Concur which will streamline the expense claim process. Changes made to some of the Concur forms include: Hotel Form - nightly itemization no longer required Meal/Per Diem Form - updated to reflect changes to the University policy on the use of per diems Hospitality Form - claimants no […]

Ability to File Expense Claims for Visitors Using Concur

Ability to File Expense Claims for Visitors Using Concur

Faculty and staff may now prepare claims for external individuals* in Concur. York University often reimburses travel expenses incurred by external individuals* who conduct research or other business on its behalf. Expense claims for external individuals* are often prepared by University faculty and staff using manual claim forms. Benefits of using Concur to file expense […]