Overview

Access to student records is governed by York University's Policy on Access to Information and Protection of Privacy and complies with the Freedom of Information and Protection of Privacy Act.

By applying for admission to York University and by enrolling in a program at the University, students consent to the collection of their personal information by York University for educational, administrative and statistical purposes. The information is needed to process their admission application and their enrolment and registration in academic programs; to record and track their academic progress; to provide the basis for awards and government funding and for related recordkeeping purposes. Students agree that all information and documentation submitted to the University in support of an application for admission, counselling and disability services, residence accommodation or financial award, or any petition or appeal, becomes the property of the University.

York University may be required to disclose student information in situations where the University is required to comply with the law; as part of law enforcement investigations or proceedings; in situations where personal student health or safety is of concern, or; in compassionate circumstances.

An electronic record of student's achievements at the University is preserved permanently, but all other documentation contained in students' files may be destroyed in accordance with the University’s records retention policies.