The appropriate purchasing channel will depend on the value of the purchase, the type of vendor and the availability of a PCard. Purchasing channels are designed to make it as easy as possible to purchase goods while managing risk and meeting our legal and compliance requirements. For instructions on how to purchase goods at York, select the appropriate purchasing channel below.
Reminder: Your item may be available in Sm@rtBuy with specially negotiated prices and terms.
Where possible purchases outside Sm@rtBuy should be made using a PCard. To increase your PCard limit complete the Purchasing Card Change Request Form.
Where the vendor does not accept credit card payment or your PCard limit is not sufficient, goods can be purchased and an invoice sent to York.
Purchases between $25k and $50k require a greater level of scrutiny to ensure that the University obtains fair market value. This requires the solicitation of three quotes.
Purchases over $50k are typically complex and need to follow a competitive bid process.
This channel should be used to purchase hazardous goods.