Reimbursement of Expenses (Policy)

Reimbursement of Expenses (Policy)

Topic: Financial and Operations
Approval Authority: Board of Governors

Description: Applies to all expense reimbursements to employees; has associated Procedure.



This policy applies to all expense reimbursements to employees whether charged against University operating funds, research grants and contracts or any other funds administered by the University.


York University shall reimburse its employees for reasonable expenses incurred by them on behalf of the University or in the course of University academic or administrative business. Expenses will be allowed when incurred in accordance with the Expense Guidelines in effect from time to time and may be claimed in accordance with the prescribed Procedures for Reimbursement of Expenses, in effect from time to time. All expense claims are subject to audit.


The Vice-President Finance and Administration shall authorize procedures and guidelines pursuant to this policy. This responsibility will be shared with the Vice-President Research & Innovation with respect to research grants, contracts and allowances awarded to faculty members and administered by the University.

Legislative History: Approved by UEC: 1996/02/12; Approved by BPC: 1996/03/05; Approved by Board of Governors Finance & Property Committee: 1996/02/12; Approved by Board of Governors: 1996/05/06; Date Effective: 1996/05/06; Amended by the Board of Governors:  2007/03/05; editorial revision approved by the Board 2008/03/03.