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Faculty of Graduate Studies (FGS) Faculty of Graduate Studies

Important Dates

Graduate studies at York consists of three academic terms: Fall term, Winter term, and Summer term.

2023–2024 Academic Year

Types of Dates and Monthly Reminders for the Semester
SEPTEMBER
Date		Reminder
4Labour Day
5York campuses open (Keele and Glendon)
5For Incoming Students: GRAD@York Navigating Grad Services Beyond Your Program
6Fall term (FA23 and Fall/Winter Y23–24) start.
OCTOBER   
Date 		Reminder      
7-13Fall Reading Week (no classes, University open). 
9Thanksgiving Day (University closed).
DECEMBER   
Date 		Reminder
5Fall term [FA23] classes end.
6Fall Study Day (no classes; University open).
7-20Fall [FA23] Examinations. Check with your Course Director.
Dec 22 - Jan 1Winter Break—University closed
SEPTEMBER   
Date		Reminder
20Last date to add a course without permission of instructor for Fall [FA23] and Fall/Winter [Y23–24] term courses.
28Last date to add a course with permission of instructor for Fall [FA23] term courses (via Course Transaction Form).
OCTOBER         
Date      

Reminder
11-13, 20Fall 2023 Convocation.
20Online registration for Fall [FA23] term ends. Manual Registration Form required after this date.

Online course withdrawal ends. Course Transaction form required after this date.

Last date to add a course with permission of instructor for Fall/Winter [Y23-24] courses (via Course Transaction Form).
NOVEMBER   
Date

Reminder
8Drop Deadline: Deadline to drop course(s) without receiving a grade (via manual form), Fall [FA23] term. Courses dropped after this date (via petition), will be reflected with a W grade.
30Deadline for Graduate students to apply to graduate in February 2024.
DECEMBER   
Date

Reminder
15Students who did not register for Fall term [FA23] will be withdrawn from the program for failure to maintain continuous registration unless a Leave of Absence was approved.
20Deadline to register for Winter term [WI24].
SEPTEMBER
Date 		Reminder
10Deadline for payment of fees, Fall term [FA23].
30Refund—100% refund date for Fall [FA23] term.
OCTOBER
Date		Reminder
15Refund—80% refund date for Fall [FA23] term.
31Refund—40% refund date for Fall [FA23] term.

Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session.
For international students requesting a status change.
NOVEMBER
Date		 Reminder
21Recommended date to apply for Winter-only OSAP and submit supporting documents. 
DECEMBER   
Date 		Reminder
21$200 Late registration fee for Winter term [W24] will be applied.
NOVEMBER
Date 		Reminder
1Deadline for Students to submit Research Proposals for Ethics to program office for approval to commence in January 2023.
3Deadline for submission of Ethics Proposals requiring ORE approval for MRP Research using human subjects to the Faculty of Graduate Studies.
8Deadline for Graduate Programs to submit Research Proposals for Ethics to FGS for approval to commence in January 2023.
10Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for February 2024 convocation.
17Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for February 2024 convocation.
DECEMBER
Date 		Reminder
8Last day to hold Master’s/Doctoral defence exams in the Fall [FA23] term (for Fall term completion). Exams held after this date will be coded for Winter term [WI24].
31Deadline to upload Electronic Thesis and Dissertation for FA23 completion and February 2024 degree conferral.
NOVEMBER
Date 		Reminder
15Recommended deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI24] term (processing before W24 guaranteed).
DECEMBER
Date 		Reminder
31Final deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI24] term (processing before W24 not guaranteed).
SEPTEMBER
Date		Reminder
15Administrative Deadline - Deadline for graduate programs to submit summer term grades to the Registrar's Office.
20Administrative Deadline - Deadline for graduate program to submit degree audit for October Convocation. 
OCTOBER
Date      		Reminder
15 Administrative Deadline - All summer [SU23] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
Types of Dates and Monthly Reminders for the Semester
JANUARY
Date		 Reminder
2 University Open
8Winter [WI24] term classes begin.
FEBRUARY
Date		 Reminder
17-23Winter Reading Week (no classes, University open).
19Family Day—University closed.
MARCH
Date		Reminder
29Good Friday—University closed.
APRIL
Date 		Reminder
9Winter Study Day.
10-25Fall/Winter [Y23-24 and Winter [WI24] examinations.
Check with your Course Director.

JANUARY
Date 		Reminder
22Last date to add a course without permission of instructor for Winter [WI24] courses.
27Online Registration ends for Winter [WI24] term.
31Last date to add a course with permission of instructor for Winter [WI23] term courses (via Course Transaction Form).
FEBRUARY
Date		Reminder
8Deadline to drop course(s) without receiving a grade for Fall/Winter [Y23-24] term courses. Courses dropped after this date, via petition, will be given a W grade.
MARCH
Date 		Reminder
11Deadline to drop a course without receiving a grade for Winter [WI24] term courses. Courses dropped after this date (via petition) will be reflected with a W grade.
TBDSummer [SU24] term registration and enrolment online access begins.
APRIL
Date		Reminder
8Fall/Winter [Y23-24] and Winter [WI24] term classes end.
30All degree requirements, including final grades, must be met by April 30, 2024 to convocate in June 2024.
30Deadline for Graduate Students to apply to graduate for Spring 2024 Convocation.
JANUARY
Date		Reminder
10Deadline for payment of fees, Winter [WI24] term.
31Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session.
For international students requesting a status change.

Refund—100% refund, Winter [WI23] term.
FEBRUARY
Date		Reminder
15Refund—80% refund for Winter [WI24] term.
29Refund—40% refund for Winter [WI23] term.
MARCH
Date		Reminder
12Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for June 2024 convocation.
19Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for June 2024 convocation.
APRIL
Date 		Reminder
19Deadline to hold Master’s/Doctoral defence exams in the Winter [WI24] term to fulfill part of the requirements in order to graduate for June 2024 convocation.
30Deadline to upload Electronic Thesis and Dissertation for Winter [WI24] term and fulfill final requirements in order to graduate and be eligible for June 2024 convocation ceremony.
MARCH
Date		Reminder
15Recommended deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU24] term (processing before SU24 guaranteed).
APRIL
Date 		Reminder
30Final deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU24] term (processing before S24 not guaranteed).
JANUARY   
Date		Reminder
15Administrative Deadline - Deadline for graduate programs to submit Fall [FA23] term grades to the Registrar’s Office.
20Administrative Deadline - Deadline for Graduate programs to submit degree audit to Registrar's office before February convocation. 
FEBRUARY
Date		Reminder
15 Administrative Deadline - All Fall [FA23] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.