Important Dates - Faculty of Graduate Studies (FGS)

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Graduate studies at York consists of three academic terms: Fall term, Winter term, and Summer term.

2020–2021 Academic Year

September
Date	Description	Reminder
7	University Closure	Labour Day Holiday—University closed
9	Registration & Enrolment	Fall term [FA20] and Fall/Winter term [Y20–21] classes begin.
10	Financial Aid, Refunds & Tuition Fees	Deadline for payment of fees, Fall term [FA20].
15	Registration & Enrolment	Deadline for graduate programs to submit Summer [SU20] term grades to the Registrar’s Office.
22	Registration & Enrolment	Last date to add a course without permission of instructor for Fall [FA20] and Fall/Winter term [Y20/21] courses.

October
Date	Description	Reminder
6	Registration & Enrolment	Last date to add a course with permission of instructor for Fall [FA20] term courses (via Course Transaction Form).
10–16	Reading Week	Fall Reading Week (no classes, University open).
12	University Closure	Thanksgiving Day Holiday—(University closed).
14–16	Convocation	Fall 2020 Convocation.
15	Administrative	Administrative Deadline — All summer [SU20] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
27	Registration & Enrolment	Online registration for Fall [FA20] term ends. Manual Registration Form required after this date.
27	Registration & Enrolment	Last date to add a course with permission of instructor for Fall/Winter [Y20-21] courses (via Course Transaction Form).
31	Financial Aid, Refunds & Tuition Fees	Refund—100% refund date for Fall [FA20] term.
31	Financial Aid, Refunds & Tuition Fees	Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.
TBA	Registration & Enrolment	Deadline to apply to graduate is February 2021.

November
Date	Description	Reminder
2	Thesis & Dissertation	Deadline for students to submit Research Proposals for Ethics to program office for approval to commence in January 2021.
6	Registration & Enrolment	Deadline to drop course(s) without receiving a grade (via manual form), Fall [FA20] term. Courses dropped after this date, and within the term, will be reflected with a W grade.
9	Thesis & Dissertation	Deadline for Graduate Programs to submit Research Proposals for Ethics to FGS for approval to commence in January 2021.
13	Thesis & Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for February 2021 convocation.
15	Registration & Enrolment	Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI21] term.
15	Financial Aid, Refunds & Tuition Fees	Refund—80% refund date for Fall [FA20] term.
20	Thesis & Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for February 2021 convocation.
30	Financial Aid, Refunds & Tuition Fees	Refund—40% refund date for Fall [FA20] term.

December
Date	Description	Reminder
8	Registration & Enrolment	Fall term [FA20] classes end.
9	Study Day	Fall Study Day (no classes; University open).
11	Thesis & Dissertation	Last day to hold Master’s/Doctoral defence exams in the Fall [FA20] term (for Fall term completion). Exams held after this date will be coded for the Winter term [WI21].
15	Registration & Enrolment	Students who did not register for the Fall term [FA20] will be withdrawn from the program for failure to maintain continuous registration unless a Leave of Absence was approved.
17	Thesis & Dissertation	Deadline to upload Electronic Thesis and Dissertation for Fall term [FA20] completion.
9–23	Examinations	Fall [FA20] Examinations. Check with your Course Director.
20	Registration & Enrolment	Deadline to register for Winter term [WI21].
21	Registration & Enrolment	$200 Late registration fee for Winter term [W21] will be applied.
24–Jan. 6	University Closure	Winter Break (University closed).

January
Date	Description	Reminder
10	Financial Aid, Refunds & Tuition Fees	Deadline for payment of fees, Winter [WI21] term.
11	Registration & Enrolment	Winter [WI21] term classes begin.
15	Administrative	Administrative Deadline—Deadline for graduate programs to submit Fall [FA20] term grades to the Registrar’s Office.
15	Thesis & Dissertation	Deadline to upload Electronic Thesis and Dissertation for February 2021 degree conferral.
25	Registration & Enrolment	Last date to add a course without permission of instructor for Winter [WI21] courses.
26	Registration & Enrolment	Online Registration ends for Winter [WI21] term.
31	Financial Aid, Refunds & Tuition Fees	Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.
31	Financial Aid, Refunds & Tuition Fees	Refund—100% refund, Winter [WI21] term.

February
Date	Description	Reminder
5	Registration & Enrolment	Deadline to drop course(s) without receiving a grade for Fall/Winter [Y20–21] term courses. Courses dropped after this date, and within the term of the course, will be given a W grade.
8	Registration & Enrolment	Last date to add a course with permission of instructor for Winter [WI21] term courses (via Course Transaction Form).
13–19	Reading Week	Winter Reading Week (no classes, University open).
15	Administrative	Administrative Deadline—All Fall [FA20] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
15	Financial Aid, Refunds & Tuition Fees	Refund—80% refund for Winter [WI21] term.
15	University Closure	Family Day Holiday—University closed.
28	Financial Aid, Refunds & Tuition Fees	Refund—40% refund for Winter [WI21] term.
TBA	Registration & Enrolment	Deadline to apply to graduate for Spring 2021 Convocation.

March
Date	Description	Reminder
8	Thesis & Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for June 2021 convocation.
12	Registration & Enrolment	Deadline to drop a course without receiving a grade for Winter [WI21] term courses. Courses dropped after this date, and within the term, will be reflected with a W grade.
15	Registration & Enrolment	Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU20] term.
15	Thesis & Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for June 2021 convocation.

April
Date	Description	Reminder
2	University Closure	Good Friday Holiday—University closed.
6	Registration & Enrolment	Summer [SU21] term registration and enrolment online access begins.
12	Registration & Enrolment	Fall/Winter [Y20-21] and Winter [WI21] term classes end.
13	Study Day	Winter Study Day.
14–28	Examinations	Fall/Winter [Y20-21] and Winter [WI21] examinations. Check with your Course Director.
16	Thesis & Dissertation	Deadline to hold Master’s/Doctoral defence exams in the Winter [WI21] term to fulfill part of the requirements in order to graduate for June 2021 convocation.
23	Thesis & Dissertation	Deadline to upload Electronic Thesis and Dissertation for Winter [WI21] term and fulfill final requirements in order to graduate and be eligible for June 2021 convocation ceremony.
30	Registration & Enrolment	All degree requirements, including final grades, must be met by April 30, 2021, to convocate in June 2021.

May
Date	Description	Reminder
10	Registration and Enrolment	Course start date, SU, S1, I1, J1 & S3.
10	Financial Aid, Refunds and Tuition fees	Deadline for payment of fees, Summer [SU21] terms.
12	Registration and Enrolment	Last date to add a course without permission of instructor, I1.
13	Registration and Enrolment	Last date to add a course without permission of instructor, J1.
14	Registration and Enrolment	– Last date to add a course without permission of instructor, S1; – Last date to add a course with permission of instructor, I1 (via Course Transaction Form); – Last date to add a course with permission of instructor, J1 (via Course Transaction Form).
15	Registration and Enrolment	Deadline for graduate programs to submit Winter [W21] term and Fall/Winter [Y20/21] grades to Registrar’s Office.
18	Registration and Enrolment	– Online Registration and Enrollment ends, Summer (SU21). Manual Registration Form required after this date. – Last date to add a course without permission of instructor, S3.
18	Registration and Enrolment	Last day to register for Summer (SU21) without being charged a late fee.
19	Registration and Enrolment	$200 late fee applied on Summer (SU21) registrations.
21	Registration and Enrolment	– Last date to add a course with permission of instructor, S1 (via Course Transaction Form); – Last date to drop a course without receiving a grade, I1.
23	Registration and Enrolment	Last date to add a course without permission of instructor, SU.
24	University closure	Victoria Day Holiday—University closed.
31	Registration and Enrolment	– Course end date, I1; – Last date to drop a course without receiving a grade, J1; – Last date to add a course with permission of instructor, S3 (via Course Transaction Form).
31	Financial Aid, Refunds and Tuition fees	Refund—100% refund for Summer [SU21] term.

June
Date	Description	Reminder
1	Registration and Enrolment	Course start date, I2.
3	Registration and Enrolment	Last date to add a course without permission of instructor, I2.
7	Registration and Enrolment	– Last date to add a course with permission of instructor, SU & I2 (via Course Transaction Form); – Last date to drop a course without receiving a grade, SU & S1; – Course end date, J1.
8	Registration and Enrolment	Course start date, J2 & J3.
11	Registration and Enrolment	Last date to add a course without permission of instructor, J2.
14	Registration and Enrolment	– Last date to drop a course without receiving a grade, I2; – Last date to add a course with permission of instructor, J2 (via Course Transaction Form); – Last date to add a course without permission of instructor, J3.
15	Financial Aid, Refunds and Tuition fees	Refund—80% refund for Summer [SU21] term.
15	Administrative	Administrative Deadline—All Winter [WI20] term courses with blank or incomplete grades converted to F.
21	Registration and Enrolment	– Course end date, S1 & I2; – Last date to add a course with permission of instructor, J3 (via Course Transaction Form); – Last date to drop a course without receiving a grade, S3.
22–25	Reading Week	Summer 2021 Reading Week—No classes University Open.
22	Registration and Enrolment	Course start date, I3.
24	Registration and Enrolment	Last date to add a course without permission of instructor, I3.
28	Registration and Enrolment	– Course start date, S2, – Last date to drop a course without receiving a grade, J2.
30	Financial Aid, Refunds and Tuition fees	– Recommended date to apply for government financial aid for the next Fall/Winter session; – Deadline for reassessment at the domestic tuition rate for the current summer session; – Refund—40% refund for Summer [SU21] term.
TBD	Convocation	June 2021 Convocation

July
Date	Description	Reminder
1	University Closure	Canada Day Holiday—University closed.
2	Registration and Enrolment	– Last date to add a course without permission of instructor, S2; – Last date to drop a course without receiving a grade, I3.
5	Registration and Enrolment	– Course start date, D2; – Last date to drop a course without receiving a grade, J3.
5	Thesis and Dissertation	– Deadline for Graduate Programs to receive recommendations and paperwork for Doctoral Oral Examinations to review and process; – Deadline for Graduate Programs to receive recommendations and paperwork for Master’s Oral Examinations to review and process.
7	Registration and Enrolment	Registration Opens for Fall (FA21) and Winter (WI22) terms.
8	Registration and Enrolment	– Last date to add a course without permission of instructor, D2; – Course end date, J2.
9	Registration and Enrolment	– Last date to add a course with permission of instructor, S2 & D2 (via Course Transaction Form); – Last date to drop a course without receiving a grade, SU.
9	Thesis and Dissertation	– Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from graduate program directors for Master's students expected to fulfill all degree requirements for October 2021 convocation; – Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from graduate program directors for Doctoral students expected to fulfill all degree requirements for October 2021 convocation.
15	Registration and Enrolment	– Course end date, I3, J3 & S3; – Deadline to submit Academic Petitions for status changes for Fall (FA21) term (e.g. leave of absence, change to part-time/full-time registration, extension of program time limits, reinstatement).
23	Registration and Enrolment	Last date to drop a course without receiving a grade, S2 & D2.
30	Registration and Enrolment	Course end date, D2.
31	Administrative	Administration Deadline—Program withdrawal for failure to maintain continuous registration, summer (SU21) term.

August
Date	Description	Reminder
2	University Closure	Simcoe Day Civic Holiday—University closed.
9	Thesis and Dissertation	Thesis/Dissertation Deadline—Last day for oral examination to be held to fulfill requirements for October 2021 convocation.
10	Registration and Enrolment	Course end date, SU & S2.
20	Registration and Enrolment	Last day to register for Fall (FA21) without being charged a late fee.
21	Registration and Enrolment	$200 late fee applied on Fall (FA21) registrations.
23	Thesis and Dissertation	Thesis/Dissertation Deadline—Last day to submit/upload Electronic Thesis and Dissertation for Summer 2021 term and to fulfill requirements for October 2021 convocation.
31	Registration and Enrolment	All degree requirements, including final grades, must be met by August 31, 2021 in order to be eligible to convocate in October 2021.

2021–2022 Academic Year

September
Date	Description	Reminder
6	University Closure	Labour Day Holiday—University closed.
8	Registration and Enrolment	Fall term [FA21] and Fall/Winter term [Y21–22] classes begin. Note: All classes, including those scheduled for in-person instruction will be delivered online or remotely, up to and including Sunday, September 12^th. Full Details
10	Financial Aid, Refunds and Tuition Fees	Deadline for payment of fees, Fall term [FA21].
15	Registration and Enrolment	Deadline for graduate programs to submit summer term grades to the Registrar’s Office.
21	Registration and Enrolment	Last date to add a course without permission of instructor for Fall [FA21] and Fall/Winter term [Y21/22] courses.
30	Financial Aid, Refunds and Tuition Fees	Refund—100% refund date for Fall [FA21] term.

October
Date	Description	Reminder
5	Registration and Enrolment	Last date to add a course with permission of instructor for Fall [FA21] term courses (via Course Transaction Form).
11	University Closure	Thanksgiving Day—University closed.
9–15	Reading Week	Fall Reading Week (no classes, University open).
TBA	Convocation	Fall 2021 Convocation.
15	Financial Aid, Refunds and Tuition Fees	Refund—80% refund date for Fall [FA21] term.
15	Administrative	Administrative Deadline—All summer [SU21] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
20	Registration and Enrolment	Online registration for Fall [FA21] term ends. Manual Registration Form required after this date.
26	Registration and Enrolment	Last date to add a course with permission of instructor for Fall/Winter [Y21–22] courses (via Course Transaction Form).
31	Financial Aid, Refunds and Tuition Fees	Refund—40% refund date for Fall [FA21] term; Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.

November
Date	Description	Reminder
1	Thesis and Dissertation	Deadline for students to submit Research Proposals for Ethics to program office for approval to commence in January 2022.
6	Registration and Enrolment	Deadline to apply to graduate in February 2022.
8	Thesis and Dissertation	Deadline for Graduate Programs to submit Research Proposals for Ethics to FGS for approval to commence in January 2022.
12	Registration and Enrolment	Deadline to drop course(s) without receiving a grade (via Course Transaction Form), Fall [FA21] term.
12	Thesis and Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for February 2022 convocation.
15	Registration and Enrolment	Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI22] term.
19	Thesis and Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for February 2022 convocation.

December
Date	Description	Reminder
7	Registration and Enrolment	Fall term [FA21] classes end.
8	Study Day	Fall Study Day (no classes; University open).
10	Thesis and Dissertation	Last day to hold Master’s/Doctoral defence exams in the Fall [FA21] term (for Fall term completion). Exams held after this date will be coded for Winter term [WI22].
15	Registration and Enrolment	Students who did not register for Fall term [FA21] will be withdrawn from the program for failure to maintain continuous registration unless a Leave of Absence was approved.
9–23	Examinations	Fall [FA21] Examinations. Check with your Course Director.
20	Registration and Enrolment	Deadline to register for Winter term [WI22].
20	Thesis and Dissertation	Deadline to upload Electronic Thesis and Dissertation for Fall term [FA21] completion.
21	Registration and Enrolment	$200 Late registration fee for Winter term [W22] will be applied.
24 Dec.–7 Jan.	University Closure	Winter Break—University closed.

January
Date	Description	Reminder
10	Financial Aid, Refunds and Tuition Fees	Deadline for payment of fees, Winter [WI22] term.
10	Registration and Enrolment	Winter [WI22] term classes begin.
14	Thesis and Dissertation	Deadline to upload Electronic Thesis and Dissertation for February 2022 degree conferral.
15	Registration and Enrolment	Administrative Deadline—Deadline for graduate programs to submit Fall [FA21] term grades to the Registrar’s Office.
23	Registration and Enrolment	Last date to add a course without permission of instructor for Winter [WI22] courses.
26	Registration and Enrolment	Online Registration ends for Winter [WI22] term.
31	Financial Aid, Refunds and Tuition Fees	Refund—100% refund, Winter [WI22] term; Deadline for reassessment at the domestic tuition rate for the current Winter session. For international students requesting a status change.

February
Date	Description	Reminder
7	Registration and Enrolment	Last date to add a course with permission of instructor for Winter [WI22] term courses (via Course Transaction Form).
11	Registration and Enrolment	Deadline to drop course(s) without receiving a grade for Fall/Winter [Y21–22] term courses.
15	Registration and Enrolment	Administrative Deadline—All Fall [FA21] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
15	Financial Aid, Refunds and Tuition Fees	Refund—80% refund for Winter [WI22] term.
19–25	Reading Week	Winter Reading Week (no classes, University open).
21	University Closure	Family Day—University closed.
26	Registration and Enrolment	Deadline to apply to graduate for Spring 2022 Convocation.
28	Financial Aid, Refunds and Tuition Fees	Refund—40% refund for Winter [WI22] term.

March
Date	Description	Reminder
TBA	Registration and Enrolment	Summer [SU22] term registration and enrolment online access begins.
18	Registration and Enrolment	Deadline to drop a course without receiving a grade for Winter [WI22] term courses.
15	Registration and Enrolment	Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU22] term.
25	Thesis and Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for June 2022 convocation.

April
Date	Description	Reminder
1	Thesis and Dissertation	Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master's students expected to fulfill all degree requirements for June 2022 convocation.
10	Registration and Enrolment	Fall/Winter [Y21–22] and Winter [WI22] term classes end.
11	Study Day	Winter Study Day.
15	University Closure	Good Friday—University closed.
12–29	Examinations	Fall/Winter [Y21–22] and Winter [WI22] examinations. Check with your Course Director.
18	Thesis and Dissertation	Deadline to hold Master’s/Doctoral defence exams in the Winter [WI22] term to fulfill part of the requirements in order to graduate for June 2022 convocation.
TBA	Registration and Enrolment	Deadline to register for the Summer term [SU22].
21	Registration and Enrolment	$200 Late registration fee for Summer term [SU22] will be applied.
22	Thesis and Dissertation	Deadline to upload Electronic Thesis and Dissertation for Winter [WI22] term and fulfill final requirements in order to graduate and be eligible for June 2022 convocation ceremony.
30	Registration and Enrolment	All degree requirements, including final grades, must be met by April 30, 2022 to convocate in June 2022.