The online PCard Spending Limit Change Request form is currently unavailable.

To request a change to your Purchasing Card (PCard) spending limits while the form is offline, please provide the information listed below, obtain approval from your hierarchical supervisor (or authorized delegate), and email both the completed request and approval to pcard@yorku.ca.

Required Information

Please include:

1. Requester's name, employee ID, and York email address
2. Cardholder's name
3. Last four digits of the PCard number only
4. Whether the requested change is temporary or permanent
5. Duration of the change (if temporary)
6. Requested transaction limit
7. Vendor name(s) (if temporary)
8. Rationale for the requested change

Approval Requirement

Approval from the hierarchical supervisor (or authorized delegate) must specifically approve the details of the request, including the requested spending limit, whether the change is temporary or permanent, the duration of the change (if applicable), and the business rationale.

Please forward the completed request information and the supervisor/delegate approval to pcard@yorku.ca for processing.

Spending Limits

Transaction limits are set by the purchasing card program manager based on department/unit purchasing trends which have been justified via the Cardholder Profile Application form.

The average single transaction limit ranges between $500 to $2,500, with the average monthly transaction limit ranging between $2,500 to $10,000. Exceptions to these limits need to be justified in writing and are subject to approval by the director, Procurement Services.

The splitting of transactions in order to circumvent these limits is not allowed. In instances when a purchase exceeds the maximum spending limit set for a particular PCard a temporary increase can be accommodated by submitting a PCard Change Request* to Procurement Operations.

Changes to spending limits, card cancellation, replacement of lost or stolen cards, or changes to a cardholders' profile are initiated through the PCard Change Request form* which is submitted to the director, Procurement Services by the designated department spending authority.

*Temporary Notice: The online PCard Change Request Form is currently unavailable. Until the form is restored, requests for PCard spending limit changes may be submitted by email. Requesters must provide the required information, obtain approval from their hierarchical supervisor (or authorized delegate), and forward the completed request and approval to pcard@yorku.ca. The approval must specifically cover the details of the requested change. Please see the temporary instructions below.

Examples of acceptable and unacceptable purchases include: