For students: Please login to our new graduate petition portal to create and submit your petition. The portal will prompt you to upload all mandatory forms and supporting documents with your petition application. We've created a step-by-step instruction guide (.pdf) to assist you with navigating the portal. In addition, the petition submission diagram (.jpg) offers a quick overview of the process.
For staff: Please login via graduate petition portal.
What is a Petition?
A petition is a formal request for a change to an anticipated academic pathway or a waiver of an academic regulation or deadline.
Every petition will, on its way to the Faculty of Graduate Studies, pass through the student’s graduate program director (GPD) for their recommendation. Graduate program assistants (GPAs) are knowledgeable consultants who can aid petition package preparation.
When should I submit my petition?
Status-change petitions (leaves, extensions, reinstatements) should be submitted through the portal 6 weeks prior to the term in which a change is to take place. If a petition is submitted after this point it will still be processed, but its intended effects, including financial outcomes, cannot be guaranteed.
If a petition has been handed in during the term in which the status is to take effect, the petition becomes “retroactive” (Sept 1, January 1, May 1).
Currently, retroactive/manual petitions can not be submitted on the Graduate Petition Portal. Please complete a retroactive petition form found on the FGS Forms webpage and submit to the home graduate program.
Important Note: Retroactive petitions that involve a change of registration status (from active to inactive) impact eligibility for funding and scholarships/awards.
Currently, diploma students can not submit petitions on the Graduate Petition Portal. Please complete a petition form for diploma students found on the FGS Forms webpage and submit to the home graduate program.
Types of Petition & Their Requirements
Please see the types of petitions offered below. It is imperative to review the detailed information for the petition you wish to submit, as incomplete requests will not be processed.
Leave of Absence Petitions
What is a Leave of Absence / Regulation
The requirement of continuous registration supports students toward the timely completion of their studies. However, the university recognizes that from time to time students may need to be absent from their studies while maintaining an affiliation with York University. While on leave, students are expected to be away from activities as graduate students (activities such as attending classes or completing incomplete work from previous terms, research work, access to the university’s facilities and resources). Students should not expect to receive feedback related to academic progress, including communication regarding supervision or course/research work. While on leave, students are not eligible to receive awards or other funding-related payments. Students should also be familiar with leaves of absence policies from applicable award granting agencies to ensure they do not conflict with their planned leave at the university. Except in truly exceptional circumstances, retroactive leaves cannot be granted. Students must have begun their first term of study in order to request a leave of absence.