FACULTY OF GRADUATE STUDIES

Important dates

| Winter Term 2013 |
| Summer Term 2013 |
| Fall Term 2013 |
| Winter Term 2014 |

Extensions of Program Time Limits for Degree Completion and the CUPE 3903 Back-to-Work Protocol May 13, 2009

Religious
Observance
and Statutory Dates 2012

Winter term 2013 \| January 2 - April 30, 2013
January 2013
Date	Category	Reminder
2	Term starts	Winter Term [W] starts
7	Classes start	Winter Term [W] classes starts / Fall/Winter Term [Y] classes resume
7	Registration Deadline	Winter Term [W] Registration deadline; students registering after this date incur a $200 late registration fee
7	Academic Petitions	Absolute final date to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Winter Term [W]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here. Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
8	Late Registration	$200 late registration fee applied
10	Fees	Winter Term [W] fees due and payable. Click here
15	Grades	Official grades due for Fall Term [F] courses. Grades not reported become an "F" without prior approval of the graduate program director. Incompletes grades ("I") must be replaced by the required deadlines. For more information, see Faculty academic regulations.
21	Courses Add w/o permission	Last day to add Winter Term [W] courses online without permission of the course instructor. Click here
28	Online Registration ends	Winter Term [W] Registration & Enrolment: access to online registration ends. Any request for registration following January 28 must be made by academic petition.
31	Refund	100% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here

February 2013
Date	Category	Reminder
1	Enrolment Reporting	Enrolment reporting deadline for Winter Term [W]
4	Course Add w/ Permission	Last day to add Winter Term [W] course online with permission of the course instructor. Click here
15	Course Drop	Last day to drop Fall/Winter Term [Y] course online
15	Refund	80% fee refund deadline for Winter Term [W] – Full program fee credit. Click here
16–22	Co-Curricular Week	No classes – No exams – University open
TBA	Summer 2013 Course Offerings	Summer 2013 lecture schedule (course offerings) posted online
28	Refund	40% fee refund deadline for Winter Term [W] – Full program fee credit. Click here
18	Holiday	Family Day – University closed
28	Program Withdrawal	Students not registered for the current term are withdrawn for failure to maintain continuous registration

March 2013
Date	Category	Reminder
1	Refund	0% fee refund deadline for Winter Term [W] – Full program fee credit. Click here.
5	Registration & Enrolment Access	Summer 2013 Registration and Enrolment: access opens online.
8	Course Drop	Last day to drop Winter Term [W] courses online
15	Academic Petitions	To request a change of status (e.g., leave of absence, change to part-time, extension of time) for the next term, students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form at least six weeks in advance of the term being requested. Click here Before initiating your request, review University and Faculty academic regulations.
28	Doctoral Oral Defense	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for doctoral students expected to fulfill all Doctor of Philosophy degree requirements for June 2013 Convocation.
29	Holiday	Good Friday – University closed

April 2013
Date	Category	Reminder
1	Convocation	Deadline to Apply to Graduate for June 2013 Convocation and to inform the Graduate Program of your intention to convocate in June 2013. All degree requirements, including final grades, must be met by April 30, 2013 to convocate in June 2013 Click here
4	Master's Oral Defense	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for master’s students expected to fulfill all master’s degree requirements for June 2013 Convocation
8	Classes end	Winter Term [W] & Fall/Winter Term [YW] classes end
10	Exams start	Winter Term [W] exams start
25	Oral Examination	Last date for students to hold thesis/dissertation exams to fulfill requirements for June 2013 Convocation
26	Exams end	Winter Term [W] exams end
30	Submissions of Official Copies	Required copies of thesis or dissertation in final acceptable form must be delivered to the Office of the Dean, Graduate Studies for students planning to convocate in June 2013
30	Term ends	Winter Term [W] ends

Summer term 2013 \| May 1 – August 31, 2013
May 2013
Date	Category	Reminder
1	Term starts	Summer Term [SU] starts.
6	Classes start	Summer Term [SU] classes start.
6	Registration Deadline	Summer Term [SU] Registration deadline; students registering after this date incur a $200 late registration fee
6	Academic Petitions	Deadline to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Summer Term [SU]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
7	Late Registration	$200 late registration fee applied
9	Convocation	Graduate program deadline to conduct degree audit and submit Convocation forms to the Registrar's Office for students eligible to graduate for June 2013 Convocation. Click here.
10	Fees	Summer Term [SU] fees due and payable. Click here.
15	Grades	Official grades due for Fall/Winter Term [Y] and Winter Term [W] courses. Grades not reported become an “F” without prior approval of the graduate program director. Incompletes (“I”) must be replaced by the required deadlines. For more information, see Faculty academic regulations.
17	Course Add w/o permission	Last day to add a Summer Term [SU] course online without permission of instructor. Click here.
20	Holiday	Victoria Day—University closed.
31	Course Add w/ permission	Last day to add a Summer Term [SU] course online with permission of instructor. Click here.
31	Refund	100% Fee refund deadline for Summer Term [SU]–Full program fee credit. Click here.

June 2013
Date	Category	Reminder
4	Registration & Enrolment Access	Fall [F] 2013 and Fall/Winter [Y] 2013-14 Registration and Enrolment: access opens online.
15	Refund	80% Fee refund deadline for Summer Term [SU]–Full program fee credit. Click here.
15	Petitions	Absolute final date to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Summer Term [SU]. Students must request through their graduate program office and complete an Academic Petition Form or a Program Approval Form. Click here. Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
7–15	Convocation	June Convocation. Click here.
28	Online Registration ends	Summer Term Registration & Enrolment: access to online registration ends. Students wishing to register beyond this date must contact their graduate program office and visit the Office of the Dean, Graduate Studies, 230 York Lanes to process a manual registration form.
30	Refund	40% Fee refund deadline for Summer Term [SU]–Full program fee credit. Click here.

July 2013
Date	Category	Reminder
1	Enrolment Reporting	Enrolment reporting deadline for Summer Term [SU].
1	Refund	0% Fee refund deadline for Summer Term [SU]–Full program fee credit. Click here.
1	Holiday	Canada Day—University closed.
9	Course Drop	Last day to drop Summer Term [SU] course online. Click here.
15	Academic Petitions	To request a change of status (e.g., leave of absence, change to part-time, extension of time) for the Fall term, students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form at least six weeks in advance of the term being requested. Click here. Before initiating your request, review University and Faculty academic regulations.
29	Doctoral Oral Defence	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for doctoral students expected to fulfill all Doctor of Philosophy degree requirements for October 2013 Convocation.
30	Program Withdrawal	Students not registered for the current term are withdrawn for failure to maintain continuous registration.

August 2013
Date	Category	Reminder
1	Convocation	Deadline to Apply to Graduate for October Convocation and inform your graduate program of your intention to convocate in October 2013 . All degree requirements, including final grades, must be completed by August 30, 2013 to convocate in October 2012. Click here.
2	Classes end	Summer Term [SU] classes end.
5	Holiday	Civic Holiday—University closed.
6	Master’s candidate–Oral Defence	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for master’s students expected to fulfill all Master’s degree requirements for October 2013 Convocation.
6	Exams start	Summer Term [SU] exams start.
16	Exams end	Summer Term [SU] exams end.
26	Oral Examinations	Last date for students to defend thesis/dissertation exam to fulfill requirements for October 2013 Convocation.
TBA	Orientation	Orientation for new full-time and part-time graduate students.
30	Submission of Official Copies	Deadline to deliver required copies of each thesis or dissertation in final acceptable form to the Office of the Dean, Graduate Studies for students convocating in October 2013.
31	Term ends	Summer Term [SU] ends.

Fall term 2013 \| September 1 – December 23, 2013
September 2013
Date	Category	Reminder
1	Term starts	Fall Term [F] starts
2	Holiday	Labour Day—University closed.
9	Registration Deadline	Fall Term [F] Registration deadline; students registering after this date incur a $200 late registration fee
9	Classes start	Fall Term [F] and Fall/Winter [Y] classes start
9	Academic Petitions	Absolute final date to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Winter Term [W]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here. Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
10	Late Registration	$200 late registration fee applied
10	Convocation	Graduate program deadline to conduct degree audit and submit Convocation forms to the Registrar’s Office for students eliible to graduate for October 2013 Convocation. Click here.
10	Fees	Fall Term [F] fees due and payable. Click here .
15	Grades	Official grades due for Summer Term [SU] courses. Grades not reported become an "F" without prior approval of the graduate program director. Incompletes grades (“I”) must be replaced by the required deadlines. For more information, see Faculty academic regulations.
22	Courses Add w/o permission	Last day to add Fall Term [F] and Fall/Winter Term [Y] courses online without permission of the course instructor. Click here.
TBA	Refund	100% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here.
October 2013
Date	Category	Reminder
4	Course Add w/ permission	Last day to add a Fall Term [F] course online with permission of course instructor. Click here.
14	Holiday	Thanksgiving–University closed.
TBA	Refund	80% Fee Refund deadline for Fall Term [F] –- Full program fee credit. Click here.
15	Academic Petitions	Absolute final date to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Fall Term [F]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here. Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
16–18	Convocation	October 2013 Convocaton. Click here.
25	Course Add w/ permission	Last day to add a Fall/Winter [Y] course online with permission of the course instructor. Click here.
28	Online Registration Ends	Fall Term Registration & Enrolment: access to online registration ends. Students wishing to register beyond this date must contact their graduate program office and visit the Office of the Dean, Graduate Studies, 230 York Lanes to process a manual registration form.
Oct. 30 – Nov. 3	Co-Curricular Week	No classes – No exams – University open
TBA	Refund	40% Fee Refund deadline for Fall Term [F] –- Full program fee credit. Click here.
November 2013
Date	Category	Reminder
1	Enrolment Reporting	Enrolment reporting deadline for Fall Term [F].
TBA	Refund	0% Fee Refund deadline for Fall Term [F] –- Full program fee credit. Click here.
8	Course Drop	Last day to drop Fall Term [F] courses online.
15	Academic Petitions	To request a change of status (e.g., leave of absence, change to part-time, extension of time) for Winter Term [W]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form at least six weeks in advance of the term being requested. Click here. Before initiating your request, review University and Faculty academic regulations.
30	Program Withdrawal	Students not registered for the current term are withdrawn for failure to maintain continuous registration.
December 2013
Date	Category	Reminder
6	Classes end	Fall Term [F] classes end.
10	Exams start	Fall Term [F] exams begin.
23	Exams end	Fall Term [F] exams end.
23	Term ends	Fall Term [F] ends.
Dec 24–Jan 1	Holiday	Christmas/New Year’s Break–University closed.

Winter Term 2014 \| January 1 – April 30, 2014
January 2014
Date	Category	Reminder
1	Term starts	Winter Term [W] starts
6	Classes start	Winter Term [W] classes start / Fall/Winter Term [Y] classes resume.
6	Registration Deadline	Winter Term [W] Registration deadline; students registering after this date incur a $200 late registration fee
6	Academic Petitions	Deadline to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Winter Term [W]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here. Before initiating your request, review University and Faculty academic regulations.
7	Late Registration	$200 late registration fee applied.
10	Fees	Winter Term [W] fees due and payable. Click here .
15	Grades	Official grades due for Fallr Term [F] courses. Grades not reported become an ‘F’ without prior approval of the graduate program director. Incompletes grades (“I”) must be replaced by the required deadlines. For more information, see Faculty academic regulations.
15	Academic Petitions	Absolute final date to request a change of status (e.g., leave of absence, change to part-time, extension of time) for Fall Term [F]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form. Click here. Requests received after this date will be considered for the next term. Before initiating your request, review University and Faculty academic regulations.
19	Courses Add w/o permission	Last day to add Winter Term [W] courses online without permission of the course instructor. Click here.
28	Online Registration ends	Winter Term [W] Registration & Enrolment: access to online registration ends. Students wishing to register beyond this date must contact their graduate program office and visit the Office of the Dean, Graduate Studies, 230 York Lanes to process a manual registration form.
TBA	Refund	100% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here.
February 2014
Date	Category	Reminder
1	Enrolment Reporting	Enrolment reporting deadline for Winter Term [W].
Jan 31	Course Add w/ permission	Last day to add Winter Term [W] courses online with permission of the course instructor. Click here.
14	Course Drop	Last day to drop Fall/Winter Term [Y] course online.
15–21	Co-Curricular Week	No classes–No exams– University open.
TBA	Refund	80% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here.
TBA	Summer 2014 Course Offerings	Summer 2014 lecture schedule (course offerings) posted online.
TBA	Refund	40% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here.
17	Holiday	Family Day – University closed.
28	Program Withdrawal	Studens not registered for the current term are withdrawn for failure to maintain continuous registration.
March 2014
Date	Category	Reminder
TBA	Registration & Enrolment Access	Summer 2014 Registration and Enrolment: access opens online.
TBA	Refund	0% Fee Refund deadline for Winter Term [W] –- Full program fee credit. Click here.
7	Course Drop	Last day to drop Fall Term [F] courses online.
15	Academic Petitions	To request a change of status (e.g., leave of absence, change to part-time, extension of time) for Winter Term [W]; students must make their request through their graduate program and complete an Academic Petition Form or a Program Approval Form at least six weeks in advance of the term being requested. Click here. Before initiating your request, review University and Faculty academic regulations.
31	Doctoral Oral Defence	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for doctoral students expected to fulfill all Doctor of Philosophy degree requirements for June 2014 Convocation.
April 2014
Date	Category	Reminder
1	Convocation	Deadline to Apply to Graduate for June 2014 Convocation and to inform the Graduate Program of your intention to convocate in June 2014 All degree requirements, including final grades, must be met by April 30, 2014 to convocate in June 2014. Click here.
3	Master’s Oral Defence	Deadline for the Office of the Dean, Graduate Studies to receive Recommendations for Oral Examination from graduate program directors for master’s students expected to fulfill all master’s degree requirements for June 2014 Convocation.
4	Classes end	Winter Term [W] & Fall/Winter [Y] classes end.
8	Exams start	Winter Term [W] exams start.
18	Holiday	Good Friday–University closed.
24	Oral Examination	Last date for students to hold thesis/dissertation exams to fulfill requirements for June 2014 Convocation.
24	Exams end	Winter Term [W] exams end.
30	Submissions of Official Copies	Required copies of thesis or dissertation in final acceptable form must be delivered to the Office of the Dean, Graduate Studies for students planning to convocate in June 2014.
30	Term ends	Winter Term [W] ends.

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