An over-expenditure occurs when actual expenditures and commitments exceed the budget available. Over-expenditures in research grant and contract cost centres are not allowed. The faculty dean can approve temporary funding (budget tolerance) until the next installment arrives and informs Research Accounting in writing. If the installment does not materialize the faculty is responsible for covering […]
A Principal Investigator (PI) may choose to send an inter-institutional transfer of sub-grant to a co-investigator or co-applicant at another eligible institution. To do this the following information needs to be supplied to the Office of Research Services (ORS) so that the transfer letter can be completed. name of the recipients amount of the transfer […]
In determining which expenses related to a sabbatical/research leave are eligible to be reimbursed, it is advisable to confer with Research Accounting. Generally speaking, in order for travel related expenses to be eligible for reimbursement against a Tri-Agency grant, the destination must be directly related to the conduct of the research, the location must be […]
An honorarium is a payment made in recognition of voluntary participation in a program or activity to individuals who are not employees of York University ( e.g. guest lecturer). In order to be compliant with CRA regulations honorariums paid to individuals must be processed by Payroll. Cumulative payments in excess of $500 will be subject […]
The University’s policy requires that the lowest available airfare must be selected, after considering all the circumstances. This policy aligns with Tri-Agency (NSERC, SSHRC, CIHR) rules which require travelers to select the lowest airfare available. Any deviation from this policy (for example, choosing Air Canada or WestJet Flex, Latitude or Plus offerings or similar medium and premium […]
Travel Advances Travelers may request cash advances to cover out-of-pocket expenses relating to travel, including payments for airfare, hotels, car rental and/or conference registration. A request for cash advance is submitted through Concur, the University automated travel and expense system. To access Concur all you need is your Passport York username and password. Cash advance requests should […]
Research staff are paid through the University payroll system. The University does not pay for services using cash. Depending on the type of engagement many factors come into play. To guide you through the process ensuring compliance with University policies and procedures, and with Canadian Revenue Agency (CRA) regulations below is information on the various […]
PI's should refer to funding agreements and approved budgets for direction on spending. York University's policy and procedure on the Procurement of Goods and Services apply to all acquisitions against internal (Fund 400) and external (Fund 500) funds. The procurement method is dependent on the overall dollar value of the purchase. Have more questions about purchasing? Strategic Procurement Services […]
Expenditures charged to research grants and contracts are to comply with University policies, unless the granting agency guidelines impose greater restrictions. It is the responsibility of the Principal Investigator (PI) and any delegate(s) to ensure that all expenditures applied against the research grant or contract are approved/eligible purchases and conform to University and agency guidelines. […]
Throughout the life of a research project, the PI is responsible for initiating and approving all purchases against his/her research grant or contract, and ensuring eligibility of all expenses. Your Faculty Research Administrator and/or Research Accounting are available to assist you on the effective administration of your research grant/contract. Expenditures charged to research grants and […]