Need a space for an upcoming event? The LA&PS Colleges have a variety of spaces to serve a variety of meeting needs.
The room booking process and room details provided below will be useful in facilitating a smooth room booking experience.
Quick Links
Who can book spaces at the LA&PS Colleges
As per the University’s Procedure on the Temporary Use of University Space (PDF), eligible users can request space for meetings, events and other activities outside of normal academic activities by contacting the reservation agent responsible for booking those spaces.
Internal (York University) Eligible Users of university space include:
- Academic Offices, Departments and Research Centres
- Administrative Departments and Employee Groups
- Recognized Student Governments and Student Organizations
* Please allow 5 business days for booking spaces.
External (non-York University) Requests
All external organizations seeking to book space at York University must do so through Accommodation & Conference Services.
Bookable Spaces at the Colleges
There are three types of spaces at the LA&PS Colleges:
- Academic Teaching Space (Classrooms, seminar rooms, lecture theatres, etc.)
- Non-Academic Space (Dining Rooms, Assembly Halls, etc.)
- Student Study Spaces
Academic Teaching Space
Classroom space is controlled by the Registrar’s Office.
Internal Eligible Users seeking to book Classroom spaces can make a request by completing the Classroom Online AdHoc Booking Request Form.
Internal Eligible Users seeking to book non-academic teaching space can make a request by completing the YU Room Request Form.
How To Book A Space
|
Who |
Procedures |
|---|---|
|
Registered Student Organizations (RSO) |
Step 1 - Read the TUUS Guidelines for Registered Student Organizations. Step 2 - Select a date and time for your event. Step 3 - Select a room (scroll down to our Available Spaces section). Step 4 - Submit a YU Room Request Form 4-6 weeks in advance of your event. Step 5 - The Room Reservation Agent will receive your YU Room Request Form and work with you to put a tentative hold on a room. Step 6 - The YU Room Request Form will determine if you need to submit a TUUS Application. This will be confirmed in the Room Reservation Agent’s confirmation email. TUUS requires 15 business days to consult with various campus partners (Security, Risk Management, Food Services, etc.) about your event and to issue a TUUS Authorization/Permit. A TUUS Authorization/Permit is mandatory for every RSO event, whether or not you are required to submit a TUUS application. Room keys will NOT be released without a TUUS Authorization/Permit. |
|
York Administrative / Academic Offices |
Step 1 - Read the TUUS Guidelines for University Employees. Step 2 - Select a date and time for your event. Step 3 - Select a room (scroll down to our Available Spaces section). Step 4 - Submit a YU Room Request Form 4-6 weeks in advance of your event. Step 5 - The Room Reservation Agent will receive your YU Room Request Form and work with you to put a tentative hold on a room. Step 6 - The YU Room Request Form will determine if you need to submit a TUUS Application. This will be confirmed in the Room Reservation Agent’s confirmation email. TUUS requires 15 business days to consult with various campus partners (Security, Risk Management, Food Services, etc.) about your event and to issue a TUUS Authorization/Permit. |
|
External |
Please Note: During times of high-volume requests, please allow 5-7 business days for a response. This is in addition to the TUUS requirement for 15 business days to produce a TUUS Permit and the SCLD requirement of 5 business days to submit an AV and SR request on behalf of RSOs.
Available Spaces
Founders Dining Room
015A Founders College
- Availability: Summer Term only
- Location: Courtyard level
- Capacity: 36
- Built in technology: LCD Television with built in PC.
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: Classroom Style (Rectangular tables w/ chairs.) A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Founders Assembly Hall
152 Founders College
- Location: First floor
- Capacity: 160 (round tables and chairs) to 250 (lecture style)
- Built in technology: Computer, projector, projection screen and speakers.
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: Open space.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Brian Cragg Committee Room
303 Founders College
- Location: Third floor
- Capacity: 30
- Built in technology: PC, Screen, and LCD projector.
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: Boardroom Style (Rectangular tables with chairs.)
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Senior Common Room
305 Founders College
- Location: Third floor
- Capacity: 48 (round tables and chairs) to 60 (lecture style)
- Built in technology: PC, LCD projector (project onto wall)
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: Open space.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Junior Common Room (JCR)
014 McLaughlin College
- Location: Courtyard level
- Capacity: 75 (lecture style)
- Built in technology: None.
Staff: A Classroom Equipment Order (CEO) is required to order equipment.
RSO: Need to bring your own equipment. - Standard Set-up: Open study space.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
McLaughlin Dining Room / Multi-Purpose Room
049 McLaughlin College
- Location: Courtyard level
- Capacity: 21
- Built in technology: LCD television and PC.
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: U shape.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
McLaughlin Senior Common Room
140 McLaughlin College
- Location: First floor
- Capacity: 34
- Built in technology: LCD television and PC.
Staff: A Classroom Equipment Order (CEO) is NOT required to use the built-in technology.
RSO: A CEO request through SCLD is required to activate the equipment. - Standard Set-up: Lounge style seating and tables set-up boardroom style.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Junior Common Room, The Renaissance
001 Vanier College
- Location: Courtyard level
- Capacity: 100 (lecture style)
- Built in technology: None.
Staff: A Classroom Equipment Order is required to order equipment.
RSO: Need to bring your own equipment. - Standard Set-up: Mix of tables and chairs and lounge type seating.
- Download a layout of the standard set-up using the link below. A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD. - Note: VC 001 has limited availability for bookings due to its primary use as a student study space and LA&PS Community Hub activities. The room is only available for bookings Thursday and Friday evenings and on weekends.
- Note: Changes to the standard room set-up will not be permitted for booking requests taking place Monday through Thursday. Changes to the room configuration will only be allowed for events taking place Friday evenings and weekends.
Senior Common Room
010 Vanier College
- Location: Courtyard level
- Capacity: 40
- Built in technology: None.
Staff: A Classroom Equipment Order is required to order equipment.
RSO: Need to bring your own equipment. - Standard Set-up: Lounge with non-standard seating.
- A Service Request is only required for events requiring a different room configuration.
Staff: Submit a Maximo Service Request for room configuration.
RSO: Submit an SR request through SCLD.
Founders College Courtyard
- Outdoor space located between Founders College & Residence
- Booked through the Office of Temporary Use of University Space
Vanier College Courtyard
- Outdoor space located outside of the Vanier Renaissance Room (VC 001)
- Booked through the Office of Temporary Use of University Space
McLaughlin College Courtyard
- Outdoor space located at the entrance of McLaughlin College & Residence
- Booked through the Office of Temporary Use of University Space
New College Courtyard
- Outdoor space located at the east side of the Atkinson building
- Booked through the Office of Temporary Use of University Space
Audio/Visual (AV) Requests and Custodial (SR) Service Requests
|
Who |
Procedures |
|---|---|
|
Registered Student Organizations (RSO) |
If you require Audio Visual (AV) or furniture reconfigurations, you will need to Submit a Service Request for your event or meeting through SCLD, after receiving a TUUS Authorization/Permit. If you need to contact SCLD, please email Charmaine Mohamed at cmohamed@yorku.ca or visit her office at Ross Building, S172. If the room does not have built in AV equipment, UIT cannot support the space and your student club will need to bring in your own AV equipment OR you can rent AV equipment from a company such as Long & McQuade (2777 Steeles Avenue West, 416-663-8612). If you run into any IT problems on the day of your event, please contact UIT directly via email at askit@yorku.ca or call them at 416-736-5212. |
|
York Administration / Academic Offices |
Submit your AV needs directly through the CEO/ITC Request Form. Submit your SR needs directly through Maximo. |
Please Note: Please submit a Service Request (SR) for all room configurations. We expect that tables and chairs are returned to the original room configuration as per the room layout poster in each meeting space. If the space requires custodial support following your event, your group will be charged and may lose future booking privileges.
Room Key Pick-up and Returns
• Room keys are picked up and returned to room 216 Founders College immediately following your event.
• If our office is closed, please deposit the key into the drop box outside FC 216.
Lost or Stolen Keys
Please contact Security at 416-650-8000 to obtain an Incident Report number.
Please provide the LA&PS Colleges Room Booking Agent with the Incident Report number via email at lapscolleges@yorku.ca as soon as possible.
Questions?
If you need to contact the LA&PS Colleges Room Booking Agent, please email lapscolleges@yorku.ca, call 416-736-5128 or visit 216 Founders College.