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eClass

eClass is York University's Learning Management System (LMS) that hosts LA&PS courses and is accessible through any active Passport York Account.

All LA&PS courses are designated an eClass (Learning Management) Course Website for every section/meet, in every term. The website has an auto student enrolment feature that adds your students to your course website.

The previous Moodle server is still accessible and hosts LA&PS courses prior to Fall 2020, in addition to any training, non credit and project courses up to Summer 2020.

Affiliated Software


Moodle

eClass is supported by Moodle version 3.9.

Moodle supports numerous LMS applications and tools. Upload course lecture files, use activity modules such as forums and wikis, facilitate online assessments and assignments (via Turn it in), post unofficial progress grades, or all of the above.


Zoom

Zoom is a cloud-based video conferencing service you can use to virtually meet with your students- either by video or audio-only or both. It also allows you to prerecord asynchronous lectures and post online. It is integrated within eClass and can also be used independently.


Panopto

Panopto is a lecture recording, screencasting, video streaming, and video content management software.

Setting up your eClass

Instructors are added automatically to eClass courses based on the information from the Academic Resource Management System (ARMS). There is no need to request a course.

Fill out the eClass Support Form for one of the following services:

  • Merging Sections
  • Copying course content from one term to another
  • To request a non-credit eClass course for extracurricular activities, please fill out this non-academic form
  1. Attend training for Zoom and eClass sessions.
  2. Review the many resources from the Teaching Commons, Going Remote and LA&PS Going Digital webpages.
  3. Review the eClass Help Centre website for detailed instructional information and additional Zoom and Learning Systems/Support.
  4. Log in to eClass directly.

Note: Courses beginning from Fall of 2020 and onward are stored on the new eClass server. All prior courses are stored on the Moodle server.

Tips & Resources

Instructors who have access to their eClass sites can provide their teaching assistants or markers access. You can refer to step-by-step instructions for adding users to your course. An active staff Passport York Account is required for access. (Instructors can also request access to any additional tutorial/lab sites by emailing esohelp@yorku.ca to be able to add their TAs if needed.)

Roles available:

Teacher – can add/create content, grades & assessments; enrol users; manage resources and enhance course design & layout.
Non-editing Teacher - can access content across the course and has grading permissions within assessment activities. However, the non-editing teacher does not have grading capability within the eClass Gradebook.

It’s a good idea to wait until student enrolment is stable, approximately around the 3rd week of term. We then recommended that you create groups and chances are there will be very little maintenance after that point.

For maintenance, once per week, the simplest way is to click on the "Participants" link on the left, next select the drop-down arrow from the Gear/Cog/Wheel at the right and select "Group."

First, you may select the "Overview Tab" to get a quick view of students not yet assigned to any group. Next, return to the "Group" tab and select the group you are updating (each group has the number of student members indicated within the bracket), then select the button, "Add/remove users." New students not yet assigned to a group, appear immediately under the Student heading in the right column, and are indicated by (0). Assign a specific student to a group by clicking on their name in the right column, then selecting the "Add" button. You may select multiple students by holding down the Ctrl button and clicking on each name before you select the "Add" button. Repeat the process to assign students to another group by first selecting the button, "Back to groups."

Please note that if your course has tutorial sections, separate eClass shells for every tutorial section are available to TAs and the Turn it in activities on eClass. Therefore, if activated there will be no need to create "tutorial" groups for the main course.

There are separate eClass shells for every course section and tutorial section. Each main course contains students from all related tutorial groups. When filling out the eClass request form, do not select "Should this course be a merge of multiple tutorials?".

When requesting an eClass course based on another instructor's course, you will first need the instructor to assign you the role of "Course Import" within the course. Permission in writing authorizing the use of their course content would therefore no longer be needed.

Follow step by step instructions for setting up a quiz in eClass.

When migrating content from Moodle to an eClass course, you will have to first "Backup" the course from the Moodle server, then use "Restore" to migrate the content to your eClass course.

Enable the pop-up blockers for eClass and Turnitin or turn them off to view the files. (Allow popups from Turnitin). The "Post date" in Turnitin determines the date from which students can view their grades and feedback. Do not use Access restrict dates as that will prevent students from seeing the grade and feedback.

IMPORTANT: TAs need to have an active staff PPY (Passport York account) before being allowed to access Turnitin assignments.

You will not be able to remove them but you can, however, hide specific courses from your default display in the dashboard. To do so:

  1. First point to the ellipsis/… button to the right of the course that you would like to hide from your list
  2. Next, select the Hide from view button

Please note that this action taken does not hide the course from students. Instead, it simply excludes it from your default listing.

In addition, you can also change the Number of "courses displayed" from the "Show" box below, from 12 to 24 or 48. You can further choose to display your courses alphabetically or last access by selecting either "Course name" or "Last accessed," respectively, from the Course name filter at the top right.

Do you have suggestions or future recommendations for eClass?

Email lts@yorku.ca.

Support

Have questions or need help?

Fill out the eServices, LA&PS Support Request Form or call 416 736-5831 or 416 736-5622.