LA&PS Awards & Scholarships, Peer Mentor
Unit / Department: Awards & Bursaries
Job Type: Administrative Support, Peer Leader Role
Eligibility: Applications for this position will be open during the Summer 2024. You must be eligible for work-study or international work-study to work within the Faculty of LA&PS. Please review the eligibility requirements for domestic students and international students to verify your status.
Number of Positions Available: 1 (number of positions are subject to budgetary approval)
Type of Position: Paid
Rate of Pay: $17.00 per hour
Employment Term: F 24; W 25;
Hours of Work: Up to 10 hrs per week
Job Description:
The Awards & Bursaries team, in collaboration with all departments within LA&PS, is responsible for the selection and adjudication process of over 300 awards within LA&PS. This team also manages the Dean’s Circle of Student Scholars (DCSS) program, which provides DCSS students an opportunity to attend luncheons, guest lectures and networking workshops.
The LA&PS Awards & Scholarships, Peer Mentor is responsible for providing administrative, clerical and event support with LA&PS student award operations. Under the direction of the Manager, Student Awards and the Student Award Coordinators, the Administrative, Peer Leader Role will aid in reviewing the awards information on the LA&PS awards webpage to ensure the information is up to date and aid in creating award application forms. This position will also help with the with the promotion of LA&PS awards and administrative tasks related to the Deans Circle of Student Scholars (DCSS), including the promotion of DCSS events through the creation of marketing materials and distribution of communications as required.
The LA&PS Administrative, Peer Leader Role will assist in the planning of DCSS events by aiding in facilitation of programming and activities for each session. They will assist in the coordination of a peer mentorship program for senior DCSS members to engage with new/and junior members to foster skills necessary for academic, personal, and professional success.
Major Areas of Responsibility
- Provide peer mentorship support to DCSS students. Triage students to Faculty and campus resources, as needed.
- Support with awards organization on LA&PS website
- Support with awards data management on LA&PS website
- Provide general administrative support to the LA&PS Student Awards team
- Update contact lists and bulletin boards
- Support with updating LA&PS Student Awards information
- Support with events, special projects, and activities
- Assist with room booking for LA&PS student award events
- Assist with the creation of marketing and digital advertising materials
- Preparing event posters to be posted in designated promotion areas
- Submitting event listings and poster images to various community partners for additional promotion
- Assist with tracking attendance numbers for events
- Other duties as assigned
Student Learning Components:
As part of your experience, you will participate in Becoming YU, a program designed to support students in:
- creating meaningful goals and objectives;
- recognizing the value of their personal, academic and professional experiences
- identifying their competencies and skills; and
- articulating their skills and experiences with confidence.
Becoming YU includes regular meetings with your student employment supervisor/coach for reflecting on your progress and getting valuable feedback.
Qualifications:
- Current Undergraduate York University student
- Must be in good academic standing
- Eagerness to learn and take initiative
- Knowledge of York’s services and resources for students
- Previous administrative or clerical support an asset
- Students who are a good fit for this position are dynamic, approachable, knowledgeable and open to learning about themselves and others. They will show high levels of emotional intelligence combined with excellent adaptability, organizational skills, and team building skills
Education
Must be enrolled as a York student.
Experience
Previous work experience may be considered.
Skills
- Ability to demonstrate organizational skills to carry out a variety of tasks
- Strong organizational and time management skills
- Ability to multi-task and manage competing priorities
- Great attention to detail and accuracy
- Ability to communicate with others to explain and share information
- Excellent written communication skills
- Ability to creatively write content to engage an intended audience
- Proficient in Microsoft Office including Word, Excel, Access, Outlook or PowerPoint
- Ability to work in a confidential and professional manner
Required Application Documents: Cover Letter, Resume