Skip to main content
Facebook icon Linked In icon You Tube icon Twitter icon
print icon smaller text size medium text sizelarger text size

We're here to help! Take advantage of the resources and support available to you » Resources & support

Event Planner's Checklist

This is by no means an exhaustive list, rather it is meant to get the juices flowing. We recommend your event leader creates a checklist for your event. It can be distributed at committee meetings as a check-in.

Ready
  • Recruit a committee and establish the event leader
  • Decide on an event and set goals
  • Alert the alumni office
  • Develop your promotion plan
  • Develop your event plan
  • Figure out what jobs need to be done and if you need additional volunteers

Set
  • Recruit volunteers to assist with specific jobs
  • Line up speakers
  • Set-up the registration process
  • Begin promotion (York alumni website posting, email, social media, mail, etc.)
  • Make local arrangements for the meeting place, speaker’s hotel accommodations, etc.
  • Invite Alumni Office staff members

Go
  • Get to the location early to work out any hiccups that arise before people begin to arrive
  • Make sure you have your camera and a willing volunteer to be photographer for the event
  • Bring any supplies you think you may need: pens, paper, list of attendees, contact information of volunteers

It’s over.
Now what?
  • Meet with the committee and volunteers to discuss:
  • What worked really well?
  • What were the hiccups?
  • What was the final attendance?
  • Ideas for the next event—keep the moment
  • Send the Alumni Office your post-event report [PDF]