This is by no means an exhaustive list, rather it is meant to get the juices flowing. We recommend your event leader creates a checklist for your event. It can be distributed at committee meetings as a check-in.
Ready |
- Recruit a committee and establish the event leader
- Decide on an event and set goals
- Alert the alumni office
- Develop your promotion plan
- Develop your event plan
- Figure out what jobs need to be done and if you need additional volunteers
|
Set |
- Recruit volunteers to assist with specific jobs
- Line up speakers
- Set-up the registration process
- Begin promotion (York alumni website posting, email, social media, mail, etc.)
- Make local arrangements for the meeting place, speaker’s hotel accommodations, etc.
- Invite Alumni Office staff members
|
Go |
- Get to the location early to work out any hiccups that arise before people begin to arrive
- Make sure you have your camera and a willing volunteer to be photographer for the event
- Bring any supplies you think you may need: pens, paper, list of attendees, contact information of volunteers
|
It’s over.
Now what? |
- Meet with the committee and volunteers to discuss:
- What worked really well?
- What were the hiccups?
- What was the final attendance?
- Ideas for the next event—keep the moment
- Send the Alumni Office your post-event report [PDF]
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