FAQ for International Offices

1.   What is OUI?
Ontario Universities International (OUI) is a consortium of Ontario universities participating in four provincial student exchange programs: Ontario/Baden-Württemberg Student Exchange Program (OBW), Ontario/Jiangsu Student Exchange Program (OJS), Ontario-India Student Exchange Program (OIN) and Ontario/Rhône-Alpes Student Exchange Program (ORA).

2.  Where can interested students find information about OUI programs?
Students can refer to the following program websites or contact the OUI Program Office:

For OBW please click here.
For OIN please click here.
For OJS please click here.
For ORA please click here.

3.    Which OUI program offers a Faculty Exchange Program

We regret that we are presently unable to offer this program to faculty members from the Ontario universities.

4.    How are the OUI programs promoted?
Promotional materials are sent out by the OUI Program Office to the International Offices in early fall. These promotional packages include posters and flyers about each individual OUI program. Electronic versions are also sent to the international offices. If you have not seen these documents, please contact the International Office of your home institution. Further information can be obtained through information sessions and International Fairs hosted by your home institution.

5.    What are the Application Information booklets for?
Every fall, the OUI Program Office requests information about each Ontario institution. This information is compiled in an Application Information Brochure made available to students and partner institutions in Germany, China, India and France. It provides useful information about our Ontario partner universities, deadlines, quotas, contact persons, program restrictions, accommodation, etc. It is important to receive updated information from your office, so that we may include it in the newest booklet.

6.    What are the semester dates in the host countries*?

  • Germany:

Term 1: mid-October to end-February** (free language course in September for full-year and Term 1 students)
Term 2: mid-April to end-July (free language course in March for Term 2 students)*
    **Mannheim starts one month earlier

The official semester runs from October 1 until March 31 (Wintersemester) and April 1 until September 30 (Sommersemester).

  • China:

Term 1: early September to mid-January
Term 2: late February to mid-July

Arrangements can be made to complete evaluations early if Ontario students need to return for the start of term at their home university or a co-op work term.

  • India:

Semester dates may differ widely from university to university. Term 1 is usually from June/July to October/November and from January to May. For updated information please check the university’s website.

  • France:

Term 1:  end-September to end-January (including exam period)
Term 2:  end-January/mid-February to end-June (including exam period)

* For exact start and end dates of classes please contact the respective university.

7.    How do students apply?
The application form can be found on the respective program websites. Students submit the completed application form and the supporting documents to the International Office of their home university. The International Office then nominates a number of applicants and forwards only those applications by the program specific deadlines to the OUI office. Application deadlines can be found under question 8.

For more information please click here.

In order to ensure fast processing of the applications we ask that you ensure that all applications be complete and forwarded to the Program Office on time.

8.    What are the deadlines for the OUI programs?

Deadline by which international offices must submit their nominations to OUI:

OBW Faculty ExchangeNovember 1
OBW Summer Research Program (SRP)December 15    
OBW, OJS, OIN and ORA regular programsJanuary 31
OJS and ORA Summer Research ProgramsJanuary 31
OIN Short Term Study Program (SSP)January 31
OBW and ORA Summer Language ProgramsMarch 1
OIN Study India ProgramMarch 1
OJS Summer Programs (other than SRP)March 1

Students in the regular programs are placed in February/March.

Once students are placed you will be informed about the placements by email. An acceptance letter from the program in question will be sent to the students as well. It is important that students understand that only the admission letter from the host university constitutes the official acceptance to the program and only then can they start the formalities, visa application etc.

9.    Requirements of the host institution
Once students have been placed, their OUI application and supporting documents will be forwarded by the Program Office to the host institution. The host university will then contact the student or the International Office of the student’s home university directly regarding any additional requirements. It is the student’s responsibility to ensure that the host institution receives all the required documents by their deadline. Most host universities will ask the students to complete an additional application form for the university in question.

10.    Where can I find information on courses and credits for my students?
Course information can be found on the partner universities’ web pages. Please follow the links on the Administrators web site under the heading Information on study areas offered at our partner institutions.

11.    Getting credits for courses
It is the student’s responsibility to arrange for credit transfer upon completion of their stay abroad. The student should contact both home and host departments and international offices to ensure that the required documentation is available for credit transfer.

12.    Where do I send the transcripts of an incoming student to?
Transcripts should be sent directly to the student and/or the International Office of the student’s home institution. The OUI Program Office does not keep copies of transcripts and is not involved in the transcript transfer process. You can find the contact person at the respective International Office here.

13.    To whom will transcripts be issued at the end of the exchange period?
The host institution will send the transcripts either to the student or the International Office directly. Inquiries about transcripts should be directed to the International Office of the host university. The right contact person can be found here.